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  1. #1
    Junior Member
    Join Date
    Jan 2013
    Member #
    hi,its charc's here.i have entered business work contacts and its like there is a repetition of some of the i need a software that can detect the existing contacts and reject when similar contacts are fed.


  3. #2
    Senior Member Webzarus's Avatar
    Join Date
    May 2011
    South Carolina Coast
    Member #
    770 times
    I use the email address as the primary driver in comparison of this kind of data.

    Been managing an online customer contact system for one of my clients for about 8 years, every request is fed into a master DB. First I check the email address, since that is the main contact method of my client, if the email address is the same, I check the phone number, then address fields... I never dump any of them, I just flag them as "similar", so that data can be checked / corrected later if need be.

    I also check for similarities if any part of the submitted info is the same as what is already in the DB.

    How my client knows its similar, a "new record" is created based on "email address", when they view customer info in thier application, it shows the email address... And a "details" link, for each "similar" contact that has ever enter info. They have several customers that have up to 6 different contacts based on either email address, phone number or address or company name.

    The only reason I do it this way is because some of their clients are pretty large companies, that have different divisions, and may no necessairly know the other division or section or anyone in them, may contact... And since my company only sets up one "billing account" for each company, this system limits duplicates in their billing system.

  4. #3
    Unpaid WDF Intern TheGAME1264's Avatar
    Join Date
    Dec 2002
    Not from USA
    Member #
    2783 times
    I'll use something similar myself, except that I usually have some formula where exact matches for certain information are rejected (it's for me, not a client). I usually check for any three of duplicate email, company and contact name, phone number, and either address line 1 and city or zip/postal code. If any three of those match, I consider it a duplicate and kill it.

    If you're looking for "software" to do this, you're pretty much on your own. I don't know of any "CRM" solution or anything else that will do that for you.
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